risk assessment

How to safely plan a corporate golf day

Row of golf bags
It may seem ridiculously simple. It is, after all, just a game between like-minded individuals. But the fact is you will be inviting your clients, colleagues and suppliers. If one of these invited guests is injured at your event, they may pursue your business, or another of your guests for compensation – or both. If you do not have the policies and paperwork in place to show that you have done all that is reasonably practicable in protecting your guests at your event, the claim for compensation could be very high. A court case in April 1998 paid out £87,000 for a head injury. According to Golfplan Insurance, 12,000 injuries a year are recorded. 3,530 are head injuries.

So in keeping with the golf theme, here are 18 tips to keep your event on par. (Sorry!).

Is procurement just ticking the box?

To ensure that you and your business are not exposed to risk by your suppliers you should undertake a regular audit of their knowledge and, importantly, their know-how. Don't assume they are compliant just because they appear to be.

How to ensure your suppliers are compliant.

Take the necessary steps to ensure those suppliers that work with you have sufficient skills and knowledge to do the job safely and without risks to health & safety, or data protection and so on. Clearly, the degree of competence required will depend on the work to be done.

How to shoot someone out of a cannon?

Stop now hand signal.
So you don’t actually want to shoot someone out of a cannon but if you plan things properly you could. It’s the planning part that the authorities will be looking for if it goes wrong. Not whether the concept was appropriate.

The law wants responsible people in your business to assess reasonably foreseeable risks from your activities and to put in place control measures that will reduce the risks - as far as is reasonably practicable.

So if you simply persuaded a colleague to slip into a cannon and you lit the fuse without considering the foreseeable risks then it is likely that (a) the individual shot from the cannon would be hurt and (b) you and/or your business would be prosecuted. Understandably so.

Every picture tells a story!

Risk ident
Or does it? Communication is a cornerstone of business, society, life in general. It is ridiculously easy to miscommunicate a message... or to promote a message in a way that will only benefit particular groups or individuals.

Amongst the many “hurt at work?” ads on the TV, there is one that grates. A workman installs an alarm system, and states that he was “given the wrong type of ladder” to do his job. The picture shows a wooden ladder leaning against the wall with said workman standing at the top, and about to use an electric drill. The next image is ladder and drill and workman in a crumpled heap on the floor. Finally, recovered from his ordeal, the workman is clutching a cheque in payment for his injuries received. Job done.

What's the worst that can happen?

Mad man
We are often asked what the worst case scenario is when planning events. Many people see event problems as being logistical or planning. Badges missing, awful food, a/v breaks down. Problematical, yes. But not devastating. Serious injury or death. That is devastating.

There are three companies from Gloucestershire due to go to court because a man died from electrocution whilst working on a marquee. The inquest jury concluded that he died “as a direct result of a succession of failures”. The businesses involved must now answer for their actions, or to be more accurate, for their 'inaction'.

Event Training

We call it the Knowledge Audit. Critical must-know information when planning and managing events. A training course. An assessment tool. A knowledge audit. If you're not sure what you don't know then this will probably be the best training investment you have ever made. Priced from £25.  Find out more »

Get in touch

Feel free to give us a no-obligation call if you need to find out a little more information or need some free advice. We are here to help. You can contact us via email or phone. Or twitter or via linkedin.