Welcome disabled event attendees

All hands in together
We asked Penny Melville-Brown of Disability Dynamics to provide some tips on how to plan an inclusive event. Penny formed Disability Dynamics in 2000 following a career as a naval criminal barrister and Commander until the onset of visual impairment. Her business provides diversity training at every level - for strategic decision makers through the line managers to front-line teams.

1. Why?

  • Being inclusive makes good business sense and enhances reputation. 
  • Successful events let everyone take part - dissatisfaction spreads like wildfire.

Risk management. Why bother?

You don’t buy car insurance because you think you are going to crash your car ! a) You buy it because someone else may crash into you. (b) Or your car may be damaged whilst it is parked. (c) Or it may be stolen by someone who has little respect for your property. (d) And because it's the law.

What has this to do with event employees?

You don’t manage risk because you think you or your employees are going to be the person to cause an incident.

(a) You do it because someone else may `crash' into your event. A supplier, a client or a visitor. You may share liability if something happens at your event, even if the injured party is not a direct employee.

Manual handling. A pain in the ***!

Manual handling accidents account for more than 1/3 of all reported at-work accidents, of which 2/3 involve an over-three day injury. The most common injury is to the back and/or spine. The regulations, brought into effect in January 1993 and amended in 2002 are set to give guidance to employers and employees on how best to reduce musculoskeletal incidents at work. If you work in events you should know what's what.

What does it mean?

As with all Health & Safety legislation, this regulation should not be viewed in isolation. There is a general requirement to assess all risks at work. However, manual handling does cause significant numbers of injuries and as such measures should be put in place to help avoid these injuries. It is important to note that any action to reduce manual handling should be ‘reasonably practicable’.

In terms of action points, these are the guidelines from the HSE.

Could today be a Fine day?

Piggy bank
From April 2010, the fine for serious breaches of the Data Protection Act (DPA) increased to £500,000 and consideration is being given to custodial sentences in the future. An event management role means handling personal data (and sometimes sensitive personal data) and those that do so should be very aware of their responsibilities.

How it may affect you.

So what is a serious breach? The ICO (Information Commissioners Office) helpfully shares some examples.

Having studied their examples, it is clear that those that work within event management could easily be involved in a `serious’ breach even if by accident. An unintentional breach or failure through lack of knowledge or understanding would not be considered a mitigating circumstance.

Three examples of a `serious breach’:

Event Training

We call it the Knowledge Audit. Critical must-know information when planning and managing events. A training course. An assessment tool. A knowledge audit. If you're not sure what you don't know then this will probably be the best training investment you have ever made. Priced from £25.  Find out more »

Get in touch

Feel free to give us a no-obligation call if you need to find out a little more information or need some free advice. We are here to help. You can contact us via email or phone. Or twitter or via linkedin.