data protection

How to safely plan a corporate golf day

Row of golf bags
It may seem ridiculously simple. It is, after all, just a game between like-minded individuals. But the fact is you will be inviting your clients, colleagues and suppliers. If one of these invited guests is injured at your event, they may pursue your business, or another of your guests for compensation – or both. If you do not have the policies and paperwork in place to show that you have done all that is reasonably practicable in protecting your guests at your event, the claim for compensation could be very high. A court case in April 1998 paid out £87,000 for a head injury. According to Golfplan Insurance, 12,000 injuries a year are recorded. 3,530 are head injuries.

So in keeping with the golf theme, here are 18 tips to keep your event on par. (Sorry!).

Is procurement just ticking the box?

To ensure that you and your business are not exposed to risk by your suppliers you should undertake a regular audit of their knowledge and, importantly, their know-how. Don't assume they are compliant just because they appear to be.

How to ensure your suppliers are compliant.

Take the necessary steps to ensure those suppliers that work with you have sufficient skills and knowledge to do the job safely and without risks to health & safety, or data protection and so on. Clearly, the degree of competence required will depend on the work to be done.

Could today be a Fine day?

Piggy bank
From April 2010, the fine for serious breaches of the Data Protection Act (DPA) increased to £500,000 and consideration is being given to custodial sentences in the future. An event management role means handling personal data (and sometimes sensitive personal data) and those that do so should be very aware of their responsibilities.

How it may affect you.

So what is a serious breach? The ICO (Information Commissioners Office) helpfully shares some examples.

Having studied their examples, it is clear that those that work within event management could easily be involved in a `serious’ breach even if by accident. An unintentional breach or failure through lack of knowledge or understanding would not be considered a mitigating circumstance.

Three examples of a `serious breach’:

Event Training

We call it the Knowledge Audit. Critical must-know information when planning and managing events. A training course. An assessment tool. A knowledge audit. If you're not sure what you don't know then this will probably be the best training investment you have ever made. Priced from £25.  Find out more »

Get in touch

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